Locations

• Lithuania

About the position:

We are looking for a friendly, proactive, and well-organized Office Administrator to join our team in Vilnius. As our Office Administrator, you’ll be at the heart of our Vilnius office, helping create a welcoming, well-organized and enjoyable environment for our team and visitors. 

This is a great opportunity for someone eager to learn, take ownership of administrative tasks and support colleagues in an international environment.

Your key responsibilities:

• Welcoming visitors and ensuring they feel supported and connected with right people;
• Keeping our office running smoothly by coordinating meeting rooms, office supplies, mail & incoming calls, correspondence and day-to-day office needs;
• Working with our vendors and service providers to ensure the office remains a comfortable and well-maintained place to work;
• Coordinating business travel arrangements and related documentation;
• Bring our team together by supporting internal events, celebrations, team activities and other company initiatives. 
• Assisting international colleagues with migration related administration by coordinating documents, deadlines, employees and external partners;
• Support employee lifecycle administration: including preparing, collecting, filing, and updating required documents;
• Keep things organized and up to date by maintaining accurate records and ensuring administrative information is up to date;
• Be the go-to person for everyday office matters, proactively supporting colleagues and helping solve practical day-to-day needs. 

What we expect from you:

• A college or university degree, or ongoing studies in a relevant field;
• Excellent written and verbal communication skills;
• Fluency in Lithuanian and English;
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook;
• Good organizational and time-management skills;
• A helpful, service-oriented, and positive attitude;
• Reliability, diligence, and strong attention to detail;
• Willingness to learn and take responsibility for assigned tasks;
• Previous experience in administration, customer service, HR support, or a similar field would be an advantage but is not required;
• Availability to work in a 0.75 FTE position;
• Willingness to work primarily from our office at Ukmergės str. 126, Vilnius, with the option to work remotely once per week.

We offer:

• Our Launch for Success benefits package, including premium health insurance, monthly lunch vouchers, telecommunications services for employees and their family members, and more;
• Global teams. Work in multicultural departments and learn from experienced professionals across different countries;
• International clients. Gain exposure to innovative start-ups and Fortune 1000 companies in the United States and Europe;
• Professional development. Access internal learning programs, training sessions, and opportunities to develop new skills;
• Support for new ideas. Our internal start-up incubator, Innovation Sandbox, helps employees develop ideas, receive implementation support, and compete for cash prizes;
• Team spirit. Enjoy team-building activities, celebrations, corporate and family events, and other company traditions;
• A supportive environment where you can gain practical experience and grow professionally.

Compensation

Compensation may vary depending on the hiring location and relevant experience. Compensation for other hiring locations will be discussed during the recruitment process.