fitness-chains-franchises-software

Custom software development
for gym chains and fitness
club franchises

Grow your fitness business with better software solutions. For many years, we have been designing, building, and scaling gym management platforms that helps grow revenue, standardize operations, and elevate the member experience.
 

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How we help fitness business


Our clients often face challenges with expansion and fragmented tools. We drive growth through simplified operations and better customer journeys. This results in more members, less churn, and lower costs.

Multi-location gym chains


Operating across multiple sites creates complexity - disconnected systems, inconsistent reporting, and rising overhead. We develop custom gym management platforms that unifiy scheduling, billing, payroll, and analytics, giving leaders a clear view of performance and helping them scale efficiently.

 

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Bowflex

Engaging users with biometric-driven workouts & improved app quality. 2x faster releases

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Fitness Industry Merger IT Integration

IT stability, data integration, and reduced risk during a PE fitness industry merger.

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Planet Fitness

App adoption growth, improved member retention. 15% increase in release velocity in first 6 month

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Wildflower

EHR & IoT integration, Q-List & appointment management, biometrics monitoring. 88% enrollment

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Digital Solution for Fitness Franchise

Serving 5,000+ locations with mobile apps, product design, and digital engineering.

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RPA for Healthcare

Transform internal operations, reduce manual processing, boost efficiency. 92% reduction in operational costs

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Tangible value we deliver to FitTech business


We help fitness businesses win: higher retention, lower costs, faster rollouts. Every project proves how digital value turns strategy into results.

 

 

Turning aspirations into outcomes
through Digital Value Creation

 

In the fitness franchise business, Digital Value Creation means more than just automating tasks. It’s about using technology to cut costs and grow members faster.

Everyday operations - like memberships, billing, and scheduling - become powerful levers. They can drive revenue, improve retention, and deliver a consistent brand experience across every location.

Design

Sustained growth


Improving member lifetime value is key for fitness success. We build ad-hoc  fitness club software that strengthen engagement and reduce churn:

  • Higher revenue per member
  • More long-term memberships
  • Stronger brand loyalty

Automation

Predictable cash flow


Payment issues drain revenue and trust. Our software solutions for fitness club billing automate retries and effectively prevents chargebacks:

  • More predictable revenue
  • Lower overhead
  • Stronger member confidence

Platform

Fast market expansion


Franchise expansion often slows due to fragmented systems. Custom fitness franchise software supports rapid onboarding and consistent standards:

  • Faster revenue in new locations
  • Lower expansion costs
  • Consistent customer experience

Data

Clarity and unified data


Managing data across multiple clubs is complex. Our solutions for fitness club reporting unifies information and ensures transparency across locations:

  • Clear insights and decisions
  • Greater accountability
  • Easier compliance

Unlock value across your fitness franchise

 

One system for many locations. Streamline operations, cut costs, and grow retention with custom gym and fitness club management software.

Smart solutions for fitness center & gym management

  • Build stronger member relationships with integrated fitness club CRM software. Track leads, manage communication, unify customer data. Get clear insights to boost sign-ups, cut churn, and improve service.

  • Standardize your franchise network with ad-hoc fitness franchise software. Control pricing, automate royalties, ensure brand consistency. Give franchisees flexible tools - while you keep oversight and efficiency at scale.

  • Deliver seamless journeys with custom fitness club membership management software. Members book classes, check in, manage payments, and access loyalty perks - all in your branded apps.

  • Keep operations smooth with custom fitness club scheduling software and check-in tools. Manage classes, trainers, and capacity. Simplify entry with RFID, QR, or kiosks. Cut bottlenecks, boost convenience.

  • We build custom gym membership software that simplifies plans. Support single, family, or corporate packages. Manage freezes, upgrades, and renewals with ease - flexibility for members, consistency for your business.

  • Stay financially organized with integrated fitness club billing software and payroll tools. Automate invoicing, recurring payments, and payroll to cut errors, improve cash flow, and save admin time.

  • Make confident decisions with fitness club reporting software. See clear dashboards on retention, revenue, and class use. Spot trends, measure success, and act on data across your franchise.

"Digital transformation is a marathon, where engineering partners are akin to the client’s gear and support crew. Clients start with a goal and a plan, but as the miles stretch on, the path throws up unexpected challenges. Trust in the business partner becomes an asset that keeps them moving forward."

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Igor Epshteyn
President and CEO at Coherent Solutions

Driving growth with custom fitness software

 

At Coherent Solutions, we understand that every fitness business faces unique challenges. Tailor-made solutions help you scale and protect data. They improve member experiences and reduce long-term costs. Together, they deliver measurable value beyond off-the-shelf systems.

 

Differentiated member experience and brand control

Custom solutions give you control over every touchpoint, from branded apps to tailored loyalty programs - strengthening member relationships while keeping your brand consistent across all locations.

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Deep integrations with legacy systems and hardware

Seamlessly connect with existing access systems, payment gateways, and third-party tools. Reduce manual work and extend the life of your current investments while improving daily operations.

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Data ownership and extensibility (roadmap on your terms)

Keep control of your member and business data. With a flexible architecture, you can add features, integrate new tools, and evolve your platform at your own pace.

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Lower long-term TCO for large networks

Reduce recurring licensing costs by moving away from off-the-shelf tools. A tailored solution scales with your growth, lowering total cost of ownership over time.

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What our clients say


Fitness businesses trust us for software that simplifies operations, strengthens loyalty, and drives growth across locations.

"Now we’re fully operational and are running at peak velocity. As a result, we’ve been able to decrease the total cost of development while increasing velocity significantly. We’ve had a 300%–400% increase in output. Coherent Solutions is incredibly efficient, and their work is high-quality."

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VP Digital & Data, Fitness Franchise
Hampton, New Hampshire

"They were incredibly successful. We saw them deliver on everything that we set out to accomplish, specifically with speeding up the load times on the scoring database."

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James Bowman
Owner, Athletic Intelligence Measures LLC

"Project is ongoing and has been very successful. Always on time, and with great communication. I'm impressed by Coherent Solutions' wide and diverse capabilities for projects with core and unique skill set requirements."

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Jesse Braasch
SVP, Stack Sports

FAQs - fitness franchises and gym management software

  • We start with discovery sessions to understand your fitness franchise goals. Each solution is designed to directly impact KPIs - helping grow revenue, improve member retention, and support faster expansion across locations.
  • We use modular design in our fitness franchise software. That means your system can evolve with new membership models, pricing, or digital services without needing a full rebuild.
  • Our fitness club management software creates a central framework for branding, memberships, and reporting while allowing local clubs to adjust pricing, taxes, and promotions. This keeps consistency across the franchise while supporting local autonomy.

  • Yes. We specialize in integrating gym management software with legacy hardware and third-party tools - so you can keep existing investments while adding new digital capabilities.

  • We build APIs, webhooks, and modular solutions into every project. This ensures your gym or fitness club system can connect with future tools and adapt to new business needs.
  • We design centralized databases for fitness club reporting software, combined with role-based access. This ensures franchisors and franchisees always see accurate, up-to-date business information.
  • Your fitness business does. All member data, financial data, and software IP remain under your ownership, giving you full control and compliance protection.
  • We follow strict security standards like GDPR and PCI DSS. Encryption, access controls, audits, and regular updates ensure sensitive payment, payroll, and member data stay protected.
  • Timelines depend on scope, but most projects move from discovery to launch in a few months. We deliver MVPs faster, with phased rollouts for large franchise networks.
  • Yes. We help move data securely from legacy systems into your new fitness club management software. We also train staff and franchisees to ensure smooth adoption.

Get a Free Consultation with Our Experts!

Simply fill out our contact form below, and we will reach out to you within 1 business day to schedule a free 1-hour consultation covering platform selection, budgeting, and project timelines.